Product offerings
A brief listing of products included in our client solution offerings:
- Comprehensive Human Resource Information System (HRIS) including fully integrated database of employee information.
- Web access to database for responsiveness to employee and employer requests.
- Wage and salary administration simplified by tracking performance evaluations, pay increases, bonuses, and budget impact of salary decision.
- Historical data maintenance for controlling absenteeism, disciplinary actions, grievance processing, employment history, education and training, certifications, and more.
- Position management to better manage budgets, post open jobs, and track applicants.
- Payroll processing with options for creating paychecks, multiple direct deposit options, current tax tables, termination checks, retroactive pay increases, wage attachments, tracking of labor to cost centers, multiple pay cycles, making tax deposits, filing quarterly payroll tax returns, doing W-2 processing and making the information accessible over the internet through multiple levels of security.
- Links to flexible benefit administrators including 401 (k) administrators, self insured health plan third party administrators, Employee Assistance programs, and more.
- Automated time entry systems with interfaces to timekeeping systems or spreadsheet input.
- Processing of third party payables for payroll deductions from employees.
- Interface to internal or external benefit administration programs including opportunity for online benefit enrollment, automatic eligibility calculations for multiple benefit plans maintained by employers.
- Self-service access to information by employees and managers through multiple levels of security as determined by individual employers.
The following is a more detailed product description for each of the four
integrated components and some additional services offered.
Human Resources Management
We provide the power to create and maintain an organized database of employees, applicants and positions. It gives you the tools to streamline maintaining information about your employees from application, hire, status change and promotion, through termination. The system can address the simple job of tracking basic demographic employee data or data to manage a variety of complex requirements that may be unique to each employer.
Key features of this component:
- Applicant tracking and reporting
- Maintaining historical data for controlling absenteeism, disciplinary actions, grievance processing, employment history, education and training, certifications and more
- Wage and Salary administration simplified by tracking performance evaluations, pay increases, bonuses, pay grades, ranges or steps, and mass-updating
- Position management to better control budgets, post open positions and tie to applicant tracking
- U S compliance Reporting (e.g. EEO, OSHA, FMLA, HIPAA, New Hire, IRCA, Vets-100)
- Track organizational reporting relationships
- Employee and Manager Self-Service through the web
HR management gives you instantaneous access to employee addresses, phone numbers, dependents and emergency contacts. You can track background checks, skills, licenses, certificates, visas, and more. Each employer sets their limits on data to maintain and the best part is each employer can grow with the system and build that database over time. You are in control.
Benefits Administration
This component simplifies benefits administration. From plan design and enrollment determination to benefits statements for employees, you are allowed to maintain detailed information on an unlimited number of benefit plans and coverage levels for each employee and we automate the processes involved in determining eligibility, calculating premiums and appropriate payroll deductions.
Key features of this component:
- Automated enrollment
- Benefit eligibility testing
- Employee Open Enrollment
- Leave Accrual processing
- Tax Deferred processing
- Pension processing
- Retroactive cost processing
- Dependent and beneficiary maintenance
- Flexible Spending Account Maintenance
- Links to Benefit administrators for 401 (k) plans, health insurance, employee assistance and more
- Track COBRA eligibility
The benefits administration component uses the same database of information to streamline and control the many benefit packages an employer may offer to employees. It provides the ability to display the value of benefits to an employee through the benefits statement and it assists in controlling a significant cost in the overall budget for your organization.
Payroll Management
This component is a seamless integration with Human Resources Management and Benefits Administration, eliminating the need to maintain duplicate information. Full payroll services includes timely depositing of payroll taxes, filing all required reports and providing W-2 and year end processing as part of the total package.
Key features of this component:
- Time transaction flexibility - spreadsheet, timekeeping interfaces, other
- Online Payroll History
- Unlimited Earnings types - User-defined, Recurring
- Deduction Processing - unlimited, Wage attachments, start and end dates
- Retroactive Payment Processing
- Taxable Fringe Benefits
- FSLA premium rules processing
- W-2 and 1099R Generation
- Employee and Manager Self-Service
- Extensive labor tracking - cost center, location, job
- Multiple pay cycles per employer
- Multiple direct deposit options
- Complete tax deposit and tax filing service as part of our service
This component is focused on the primary tasks of calculating pay, creating paychecks or advices, producing payroll registers and preparing federal, state and local tax reports. In addition, special focus is centered on automating the special requirements of manual checks, check reversals, relocation expenses, retroactive pay increases, wage attachments and labor charge overrides. No matter what the situation, we have complete payroll functionality to offer.
Self-Service through Web Access
Using the web for access, the database may be made available to managers and employees under the direction of the employer following multiple levels of security, putting the employer in control of who has access and what information they can see or change.
Key features of this component:
- Job posting, both internal and external, may be created and maintained via the web.
- Employees have immediate access to information - onsite and remote
- Manager approval of all "changes" from employees before the database is updated
- Comprehensive data security layers ensure that employees have access only to their information
- Employee may make changes to addresses, dependent, emergency contact, and personal information.
- Employee may view sick/vacation/PTO balances, paycheck history and more
- Employee may enter their own timecard, check job postings and enroll in benefits during Open Enrollment
- Manager may inquire or update information such as performance reviews, company property, course tracking, compensation, ascension planning and more
- Manager may enter time for employees and approve direct entry of time by their employee
The flexibility of the self-service component provides every employer with choices that fit their organization's goals. The world of the web brings to your finger tips instantaneous access to data for you to better manage your daily function.
Additional Customized Services
The components of HR Management, Benefits Administration, Payroll and Self-Service are complemented by the following additional services provided through DS Resources Inc.
- Custom reporting of information with each client's objectives as the focus of the reports and the information generated
- A complete payroll tax service from timely deposits and reporting to year end reconciliation along with W-2 service included
- Third party payable function where we will forward payments from employee payroll deductions automatically each pay period to the payee of record
- General Ledger interfaces can be provided to simplify the transfer of labor related data to the general accounting system of your company
- Developing automated interfaces into timekeeping systems is a custom feature we are open to explore with any client
Third Party Partners
We are pleased to have relationships with the following partners that enhance our product offering to our clients:
Vista EasyAsk is an ad-hoc report writer available to our clients that works directly with our Vista HRMS. The purpose of the report/query tool is to allow you the user instant availability to your information, thus allowing instant results to be used to make critical decisions.
The tool is designed to retrieve information from the Vista Database and is dependent on the user’s security access.
This is a very simple tool but it is important to understand that the output is dependent on how the query (question) is asked. For example using the word “report” versus “list” will produce different results. An Ad Hoc query may be stated in this way: “How many employees are in each location?” Complete training is available to our clients and help screens are built into the product.
Flexible Spending Accounts – We have the ability for a client to be a self administrator of a plan for medical reimbursement or child/dependent care accounts. This ability is an integrated part of the Vista system. However, if you are looking for a third party administrator, we have a partnership with The Benefit Group, Inc. in Omaha, Nebraska to handle all your needs. Please go to their web site www.tbgco.com and click on WINFlex125 to learn more about the services offered. Please e-mail Katie for answers to questions or quotes on the WINFlex125 services – katieb@tbgco.com.
TimeTracker is an easy-to-use and accurate online resource management time card entry system offered by RPM Solutions that we have a partnership to both market and support. This web based system gives you time entry capabilities from any web browser any time of the day or night from any location. Full supervisor review of time entry, editing and approval exists making it a great tool at a cost effective price. Give us a call or e-mail us for more information.
Our client's satisfaction is our primary goal. We appreciate the opportunity to be of service.
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